Juridical

Privacy statement

Last update: August 2026

Content

01 Introduction

02 Responsible for processing

03 What data?

04 Why do we process your data?

05 Retention period

06 Share with third parties

01 - Introduction

Adrion attaches great importance to your trust and takes the protection of your personal data seriously. In this statement, Adrion explains which personal data is collected, why this is done and how it is handled.

This privacy statement applies to all Adrion services and to the use of the website Adrion.be. By using our website or services, you agree to this statement.

02 - Responsible for the processing

Adrion

Ten Otter 2, 2980 Zoersel, Belgium

VAT: BE1041.015.480

E-mail: privacy@adrion.be

Phone: +32 491 99 05 86

Data Protection Officer: Tom Van Herp – Accessible via privacy@adrion.be.

03 - Which personal data do we process?

Adrion processes personal data that you provide via the website, by e-mail, by telephone or in the context of a collaboration:

First and last name
Job title and company name
Address details (professional and / or private)
Telephone number and e-mail address
Bank account number (only for invoicing and payment)
Content of correspondence and conversations
Technical data when visiting website (IP address, browser type, pages visited)

Adrion collects no special personal data and does not focus on persons under the age of 16. If you suspect that data from a minor has been collected without permission, contact us via privacy@adrion.be.

04 — Why do we process your data?

Adrion processes personal data for the following purposes only:

Implementation of services – To be able to execute and follow assignments correctly
Invoicing and payment – for drawing up and following up invoices
Communication – to be able to contact you in the context of current or future cooperation
Legal obligations – such as tax reporting and accounting obligations
Website optimization – To gain insight into the use of the website and to improve the content

Adrion does not send commercial newsletters without your explicit permission.

05 - How long do we keep your data?

Contact details (customers & prospects): Maximum 5 years after last contact, unless an active relationship continues
Invoicing and payment details: 10 years (legally required)
Website data (analytics, cookies): In accordance with the settings of the tools used (see section Cookies)

06 - Share with third parties

Adrion sells your personal data never to third parties. Data is only shared with:

Accountant – for the processing of invoices and tax obligations, bound by a processing agreement
Software suppliers – for the operation of the tools used, only to the extent necessary for the service
Government agencies – if required by law

07 - Used systems & tools

Adrion uses the following systems where personal data are processed:

Odoo — Project management, time registration and invoicing (contact details & payment information)
Billit / Yuki – E-invoicing and accounting processing via accountant
Microsoft 365 – E-mail, agenda and document management
WordPress – Website management (technical website data)

No automated decisions are taken that can have significant consequences for those involved.

08 - Cookies

Adrion uses cookies on Adrion.be:

Functional cookies – Necessary for the operation of the website (no permission required)
Analytical cookies – For insight into website use (anonymous where possible)

You can refuse or delete cookies through your browser settings. On your first visit you will be asked for permission for non-functional cookies.

09 - Your rights

As a data subject you have the following rights:

Right of access

You can request which data Adrion processes from you.

Right to correction

You can have incorrect or incomplete data adjusted.

Right to removal

You can ask to delete your data, unless a legal obligation prevents this.

Right to transfer

You can request your data in readable format.

Right to objection

You can object to processing for certain purposes.

Right to withdraw

Previously given permission can be withdrawn at any time.

Send your request to privacy@adrion.be. Adrion responds inside 30 days. For complaints, please contact the Data protection authority.

10 - Security

Adrion takes appropriate technical and organizational measures to protect personal data:

Secure connections (https) on the website
Access security via strong passwords and two-factor authentication
Limited access to personal data to whom this is strictly necessary

Do you suspect a data breach? Contact us immediately via privacy@adrion.be.

11 - Contact & changes

Tom Van Herp – Adrion

E-mail: privacy@adrion.be

Phone: +32 491 99 05 86

Adrion reserves the right to adjust this privacy statement at any time. You will be informed via the website in case of material changes. Last update: August 2026.